Sick Leave Bank:
This is a copy of the current document from: FLUVANNA COUNTY PUBLIC SCHOOLS and the PREP Policy Manual
File: GDBDA-R
(Also GCBDA-R)
TRANSFER OF ACCUMULATED UNUSED SICK LEAVE
An employee may transfer his or her accumulated unused sick leave to another employee, subject to the following conditions:
1. The transfer must be voluntary.
2. The employee may transfer up to 10 percent or five days of his or her accumulated unused sick leave, whichever is less; however, the employee cannot be left with less than ten days of accumulated unused sick leave after the transfer.
3. The receiving employee must be eligible for sick leave benefits under this Policy.
4. The receiving employee must have exhausted all of his earned sick leave and other paid leave.
5. The receiving employee may only use the transferred leave for his or her own personal illness.
6. The transferring employee must relinquish all rights to the sick leave.
7 . The receiving employee will not be paid for the transferred sick leave upon termination of employment.
8. The transfer of accumulated unused sick leave from one person to another person can only be a continuous long-term leave due to illness.
9. The transfer of accumulated unused sick leave from one person to another person is only available after 20 days of unpaid leave and then expended for that illness.
Issued: March 13,1996
Amended: March 12,1997
Proposed policy presented to PREP Board on August 26, 2009
A. Generally
The PREP Joint Board of control has established a sick leave bank for all PREP Board employees eligible for the sick leave benefit, provided that one-half of those eligible participate in the program. The sick leave bank shall afford properly enrolled members to use days from the bank for extended absence from work, provided all provisions stated herein are complied with.
B. Enrollment Procedures
An eligible School Board employee may enroll within the first thirty (30) contract days of employment. An employee who does not enroll when first eligible may do so between any subsequent September 1 to October 1 period by making application and providing satisfactory evidence of good health to the Executive Director or his/her designee.
Membership in the bank may be earned by contributing two (2) days of sick leave upon joining and one or two days thereafter whenever an assessment is required. The donated days of leave will be deducted from the donor’s accumulated days of sick leave.
C. Rules for Use of the Sick Leave Bank Entitlement
1. The first twenty (20) consecutive contract days of illness or disability will not be covered by the bank, but must be covered by the bank member’s own accumulated leave or leave without pay.
2. A member of the bank will not be able to use sick leave bank benefits until the
employee’s sick leave declines to zero.
3. Requests for use of the sick leave bank must be made in writing by the employee or designee prior to the use of leave days.
4. A maximum of thirty (35) contract days each school year can be drawn by any one member.
5. Days drawn from the bank for any one period of eligibility must be consecutive, except that additional periods of disability resulting from recurrences or relapse of the original illness will be covered fully on a continuing basis up to the annual maximum of fifty (35) days. Otherwise, members must return to work and must meet the requirements of items C.1 and C.2 before becoming eligible to utilize sick leave bank benefits again.
6. Entitlement is for the eligible School Board employee only; family illnesses are excluded from coverage.
7. The Superintendent has authority to grant up to twenty (20) additional days from the bank, at his/her discretion, to individuals who have exhausted both their sick leave and sick leave bank benefits.
8. Members of the bank will be assessed additional days of sick leave at such time as the bank is depleted to thirty five (35) days. Members will be notified of additional assessments within thirty (30) days prior to the assessment being made. Members who have no sick leave to contribute at the time of assessment will not be eligible to participate in the sick leave bank.
9. Members utilizing sick leave days from the bank will not have to replace those days except as a regular contributing member of the bank.
D. Termination
Upon termination of employment, withdrawal from membership in the sick leave bank, or termination of the program by the School Board, a participating School Board employee may not withdraw the days he/she has contributed to the bank.
